Constitution

Chapter 1: NAME

Chapter 2: ADDRESS

CHAPTER 3 - OBJECTIVES

CHAPTER 4 - MEMBERSHIP

Any person who is a Malaysian of good character engaged in the automobile repair industry shall be eligible for membership in the Association in one of the following four categories :

(A) Ordinary Membership
Any person who is a Malaysian of good character and is actively engaged in any one or more bona fide automobile repair businesses listed in sub-section 4(B) subject to the qualifications set forth in sub-section 4(C) in the State of Perak Darul Ridzuan shall eligible to apply as an Ordinary Member.

(1) The types of Automobile Workshop related business shall include but not limited to:
(i) Engine and Mechanical Services;
(ii) Repairs and fabrications of timber jinkers, buses, cargo trailers and Tanker.
(iii) Fuel Pump Services;
(iv) Automobile Upholstery and Cushion Services;
(v) Spray painting;
(vi) Engine Block and Accessories Services;
(vii) Automobile Electrical Services;
(viii) Panel Beating ;
(ix) Towing and Recovery Truck services;
(x) Radiator and Exhaust Repair Services;
(xi) Lubrication, Vacuum and Car Wash Services;
(xii) Automobile Air-Conditioning, Audio and Accessories;
(xiii) Insurance Claims Repair.

(2) In order for a person/workshop to be eligible for Ordinary Membership, he must:
(i) Have been actively engaged within the State of Perak Darul Ridzuan in the Automobile repair industry for at least one year before application for membership, or have at least one full-time employee with two or more years of experience in automotive repairs.
(ii) Derive more that one half of his gross income from automobile repairs.
(iii) Have the necessary tools, equipment, facilities, licenses and permits to perform automotive repairs.

(3) All Ordinary Members shall enjoy all rights of the Association including the right to vote and right to stand for election provided that the eligibility of the right to vote and the right to stand for election shall only be upon completion of twelve [12] months continuous membership of the Association from the date of admission.

(B) Associate Membership
(i) Any person who is a Malaysian of good character is a co-owner, partner or shareholder of an Ordinary Member of the Association shall be eligible to apply as an Associate Member of the Association.
(ii) All Associate Members shall enjoy all rights of the Association except for the right to vote and the right to stand for election.

(C) Honorary Life Membership
(i) Any person who is a Malaysian citizen of good character and has maintain continuous active membership of the Association for more than twenty [20] years shall be eligible to be appointed as a Honorary Life Member by the a 2/3 vote of members present at a duly constituted meeting of the Executive Committee.
(ii) The Honorary Life Membership shall be in the name of the qualified person and is non-transferrable.
(iii) All Honorary Life Members shall enjoy all rights of the Association except for the right to vote and the right to stand for election.

(D) Allied Membership
(i) Any legally registered company or any person who is a Malaysian citizen of good character who does not operate an automobile repair workshop, but which either conducts business in related automobile field in Malaysia, or shares the common interests and goals of the Association may be eligible to apply as Allied Member of the Association.
(ii) All Allied Members shall enjoy all rights and perform his duty as a member of the Association except for the right to vote and the right to stand for election.

MEMBERSHIP APPLICATION
Every application for membership except for Honorary Life Membership shall be made in a Form prescribed by the Association signed and stamped by the applicant and the proposer who is a member of the Association shall be forwarded to the Executive Committee for approval. The Executive Committee may at its discretion reject any application without any reasons therefore.

(i) Any approved membership except for Honorary Life Membership by the Executive Committee would only become valid upon payment of the full amount of Entrance and Subscription Fees.

(ii) Any subsequent changes in the controlling interest of any approved member’s business must be made known in writing within 30 days of such changes to the Association. The Association may at its discretion cancel the existing membership of the approved member without assigning any reasons therefore.

CHAPTER 5 - RESIGNATION AND TERMINATION

CHAPTER 6 - SOURCE OF INCOME

SUBSCRIPTION AND OTHER DUES
(A) An Ordinary member or Allied Member who operates either a sole-proprietorship or partnership or limited company shall pay an entrance and annual subscription fees in accordance with the Paid-up Capital below:-

From RM2 – RM 50,000.00: Ordinary Member shall pay RM500.00 and Allied Member shall pay RM250.00
From RM50,001 – RM 100,000.00: Ordinary Member shall pay RM750.00 and Allied Member shall pay RM375.00
From RM100,001 – RM 150,000.00: Ordinary Member shall pay RM1,000.00 and Allied Member shall pay RM500.00
From RM150,001 – RM 200,000.00: Ordinary Member shall pay RM1,250.00 and Allied Member shall pay RM625.00
From RM250,001 and above: Ordinary Member shall pay RM2,000.00 and Allied Member shall pay RM1,000.00

Annual Subscription Fees for Ordinary Member: RM180.00
Annual Subscription Fees for Allied Member: RM180.00
Any Associate member shall pay an entrance fee of RM50.00 and an annual subscription of RM50.00. Any Associate member who has withdraw his share in his respective workshop shall automatically ceases to be a member. For purpose of subscription payment, the subscription period shall be based on a calendar year basic.

(B)  All annual subscription shall be payable on or before the 31^st Day of March each year.
(C) Any member who allows his subscription arrears to exceed one year shall receive a written notification signed by or on behalf of the Treasurer, shall be denied the privileges of membership until he settles his account.
(D) Any member who allows his subscription arrears to exceed 2 years shall automatically ceases to be a member of the Association, and the Committee may direct legal action be taken against him, provided that they are satisfied that he has received due notice of his debts.
(E) But under special circumstances, the committee has the discretion to waive or suspend provisions of Rule 6(C).
(F) Special subscriptions or levies for particular purposes may be raised from theCommittee and or members by the decision of the respective General Meeting of the Association.

CHAPTER 7 - GENERAL MEETING

(A) The Annual General Meeting of Members shall be the highest authority. At least 36 or one-half of the total membership of the Association whichever is less shall form the quorum for a General Meeting.

(B) If an hour after the time appointed for the meeting a quorum is not present, the meeting shall be postponed to a date (not exceeding 14 days) to be decided by the President or General Secretary and if a quorum is not present and hour after the time appointed for the postponed meeting, the members present shall have powers to proceed with the business of the day but they shall not have power to alter the rules of the Association or to make decisions affecting the rights of the whole membership. (C) The Annual General Meeting of the Association shall be held on or before the 30^th day of April each year on a date and at a time to be decided by the President or General Secretary.

(D) The business of the Annual General Meeting shall be :-
(i) Address by the President
(ii) Adoption of Minutes of last Meeting
(iii) Report by General Secretary
(iv) Report by Honorary Treasurer
(v) Adoption of Audited Accounts of the Association for the previous year
(vi) Discussion of proposals put forward by members and development of the Association
(vii) Election of next Executive Committee and appointment of Auditors for a three (3) years term
(viii) To deal with such other matters arising

(E) The Chairman and General Secretary shall give 14 days notice of the Annual General Meeting to all members. A copy of such notice shall also be put at the registered office of the Association.

(F) An Extra-ordinary General Meeting of the Association shall be consider :-
(i)   Whenever the Committee deems it desirable or
(ii) At the joint request in writing of not less than 25 members stating the objects & reasons for such meeting

(G) An Extraordinary General Meeting of the Association requisitioned by not less than 25 members shall be convened at a date within 30 days of the receipt of such requisition. Notice and agenda for an extraordinary General Meeting shall be forwarded by the General Secretary to all members at least fourteen days before the date fixed for the Meeting.

CHAPTER 8 - COMMITTEE

(A) Once in every three (3) years, the members shall at the Annual General Meeting elect 18 members, with the 14 highest vote-obtained members forming the Executive Committee and the next highest vote-obtained members as reserves.

(B) The 14 highest vote-obtained members shall elect amongst themselves the various office-bearers and upon, which shall appoint another 4 members to make up the Executive Committee as follows :-
(1)    One President
     (2)    One Deputy President
(3)    Two Vice President
      (4)    One General Secretary
      (5)    One Assistant General Secretary
   (6)    One Treasurer
       (7)    One Assistant Treasurer
       (8)    One Investigation Officer
       (9)    One Chinese Correspondence Secretary
        (10) One English Correspondence Secretary
  (11) One Bahasa Malaysia Correspondence Secretary
        (12) Two Public Relation Officers
  (13) Four Committee Members Appointed by Executive

(C) The function of the Committee is to organize and supervise the day-to-day activities of the Association and to implement resolutions passed by the Annual General Meeting

(D) The Executive Committee shall meet at least once every three months and 7 days notice of each meeting shall be given by the General Secretary to the members. The President acting alone or all members acting together, may call for a meeting of the Executive Committee. One-half of the Executive Committee shall constitute a quorum.

(E) Any member of the Executive Committee who fails to attend any three consecutive committee meetings without proper written explanation shall deemed to have voluntary resigned from the Executive Committee.
Any vacancy that arise by virtue of the above provisor shall be replaced according to the methods as follows:-
(i) President shall only be replaced by the Deputy President or any one of the Vice President.
(ii) Deputy President shall only be replaced by any one of the Vice Presidents.
(iii) General Secretary and Treasurer shall only be replaced by their respective assistants. Assistant General Secretary or Assistant Treasurer shall only be replaced by any one of the existing Committee members.
(iv) Other Committee Members shall only be replaced by co-opting from the reserve Committee Members Pool.

(F) In the even of the death or resignation of a member of the Executive Committee, the methods of Replacement for that vacancy shall follow that as provided under Rule (E).

(G) All members of the Executive Committee and every Officer performing executive functions in the Association shall be Malaysian Citizens of good characters.

FORMATION OF SUB-COMMITTEE
(A) In order to promote the activities of the Association, the following sub-committees shall be formed in an appropriate time :-
(i) Recreation Sub-Committee – It shall be responsible for members’ recreation, physical exercise, musical activities, etc.
(ii) Welfare Sub-Committee – It shall be responsible for all welfare work and render assistance, in any event of the death or marriage of members of the Association.
(iii) Scholarship Sub-Committee – The Main aim of the formation of the Sub-Committee shall be to encourage children of members to study.

(B) Each of the above section will have a Sub-Committee Chairman and certain numbers of Sub-Committee members. The Sub-Committee Meetings may be convened by the Sub-Committee Chairman, all Sub-Committee Chairman shall be present Committees members.

CHAPTER 9 - DUTIES OF OFFICE BEARERS

(A) (i) The President shall preside at all General and Committee Meetings. He shall, in conjunction with General Secretary and the Hon.Treasurer, sign all cheques on behalf of the Association.
(ii) The Deputy President shall be nominated to deputise for the President during the latter’s absence.
(iii) Any one of the Vice Presidents shall be nominated to deputise for the Deputy President during the latter’s absence.

(B) The General Secretary shall manage the affairs’ of the Association under the directions of the President or Deputy President or Vice Presidents and shall be responsible for conducting all Correspondence and record proceedings at all meetings. He shall keep a membership register containing particulars of all members. He shall, in conjunction with the President and Treasurer sign all cheques on behalf of the Association. The Assistant General Secretary shall perform the duties of the General Secretary on the latter’s absence.

(C) The Hon. Treasurer shall be responsible for the finances of the Association. He shall keep account of all its financial transactions. In conjunction with the President and the General Secretary, he shall sign all cheques on behalf of the Association. At the end of each financial year, he shall post up the audited accounts for the year on the year on the Association’s premises for the perusal of members. The Assistant Hon.Treasurer shall perform the duties of the Hon.Treasurer in the latter’s absence.

(D) The Chinese, English and Bahasa Malaysia Secretaries shall be responsible for conducting all Correspondence and record the proceedings at all meetings.

(E) The Public Relation Officers shall attend to the functions of other Associations.

(F) The Investigation Officer shall be responsible to investigate into member application.

OUTSTATION ASSISTANTS
Outstation Assistants shall assist the Association in the registration of members and to collect subscriptions. Their number shall depend on circumstances and their appointment shall be made by the Committee.

CHAPTER 10 - FINANCIAL PROVISIONS

CHAPTER 11 - AUDITORS

CHAPTER 12 - PROPERTY ADMINISTRATOR/TRUSTEES

CHAPTER 13 - INTERPRETATION

CHAPTER 14 - ADVISOR / PATRON

CHAPTER 15 - PROHIBITIONS

CHAPTER 16 - AMENDMENT OF CONSTITUTION

CHAPTER 17 - DISSOLUTION

CHAPTER 18 – FLAG, LOGO AND BADGE

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Date of Amendments to Constitution

Perak Automobile Workshop Owners’ Association

霹靂汽車裝修廠商公會

Persatuan Pemilik-pemilik Workshop Automobile Perak